AI Search

Overview

AI Search is an advanced search feature that understands the meaning of your content. It goes beyond exact keyword matching to discover semantically related content.

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How AI Search Differs from Regular Search

Regular Search (Full-text Search)

• Searches by exact or partial keyword matching
• Requires the search terms to appear in the content
• Fast and reliable

AI Search (Semantic Search)

• Understands the meaning of your content
• Finds synonyms and related concepts
• Enables more flexible discovery

Comparison:

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How to Access

Before you can use AI Search, you need to turn it on in settings (it's off by default).

Once it's on, here's how to use it:

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Basic Usage

1. Search with Natural Language

Unlike regular search, you can search using natural sentences.

Examples:

• "Project plan created last month"
• "Tables related to budgets"
• "Contact list for team members"

2. Search with Questions

You can also search using questions.

Examples:

• "Where is the sales data?"
• "Find the task management table"
• "Are there any meeting notes?"

3. Search by Concept

Even without specific keywords, you can search by concept.

Examples:

• "Anything related to customer management"
• "Finance-related content"
• "Marketing materials"

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Understanding Search Results

AI Search Results

When you search with "AI search", an "AI search results" card may appear above the results. It shows the search intent the AI picked up on, along with related terms used in the search.

If the AI couldn't confidently determine your search intent, you'll see a suggestion to try different keywords.

Result Ordering

By default, results are shown in order of relevance to your search. You can also switch to a different order, such as by updated date, from the "Sort" option at the top of the screen.

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Tips for Effective Searches

1. Be Specific

Not ideal: "data"
Better: "2024 sales data"

2. State Your Purpose

Not ideal: "table"
Better: "table for task management"

3. Combine Multiple Keywords

Not ideal: "meeting"
Better: "marketing team meeting notes"

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Search Targets

Searchable Fields

Searchable Content Types

• Pages
• Tables
• Slides
• Folders
• Views
• Graphs
• Dashboards

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Privacy and Search Scope

Your Own Content

All of your content is searchable, including private items.

Other Users' Content

Search scope depends on the visibility setting:

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Plan Requirements

AI Search is available on the Light plan and above.

AI Search consumes AI tokens drawn from a shared pool used across all AI features.

AI tokens are consumed in aggregate by AI search, AI summaries, and other AI features.

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A Free Alternative: "Find Similar"

If you'd rather not use AI tokens, or you're on the Free plan, the "Find similar" tab is a good option.

From the tabs on the search results screen, select "Find similar" to search for content with similar meaning to your keywords, without using any AI tokens. Unlike "AI search", which has the AI interpret the intent behind a whole sentence, "Find similar" looks for content whose meaning is close to the words you typed in — it sits somewhere between regular search and "AI search".

It's available on the Free plan too.

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Troubleshooting

Q: Too few search results

Solutions:

1. Try rephrasing with more general terms
2. Use regular search alongside AI search
3. Check your search scope (visibility settings)

Q: Results don't match expectations

Solutions:

1. Make your query more specific
2. Try different phrasing
3. Add related keywords

Q: "AI Search is available on paid plans" message appears

Solutions:

• Consider upgrading to the Light plan or above
• Regular full-text search, or the free "Find similar" search, is also available

Q: AI token limit reached

Solutions:

• Wait until the next month (resets on the 1st of each month)
• Consider upgrading to a higher plan
• Use regular search or "Find similar" as an alternative