AI Search
Overview
AI Search is an advanced search feature that understands the meaning of your content. It goes beyond exact keyword matching to discover semantically related content.
How AI Search Differs from Regular Search
Regular Search (Full-text Search)
- Searches by exact or partial keyword matching
- Requires the search terms to appear in the content
- Fast and reliable
AI Search (Semantic Search)
- Understands the meaning of your content
- Finds synonyms and related concepts
- Enables more flexible discovery
Comparison:
Search: "cooking recipes"
Regular search: Only finds content containing "cooking" or "recipes"
AI search: Also discovers "meal planning", "how to cook", "preparation methods", etc.
How to Access
Opening AI Search
1. Click the search bar
2. Select the "AI Search" tab
3. Enter your search query
Basic Usage
1. Search with Natural Language
Unlike regular search, you can search using natural sentences.
Examples:
- "Project plan created last month"
- "Tables related to budgets"
- "Contact list for team members"
2. Search with Questions
You can also search using questions.
Examples:
- "Where is the sales data?"
- "Find the task management table"
- "Are there any meeting notes?"
3. Search by Concept
Even without specific keywords, you can search by concept.
Examples:
- "Anything related to customer management"
- "Finance-related content"
- "Marketing materials"
Understanding Search Results
Relevance Scores
AI Search results include a relevance score.
Search results:
1. Project Plan Document (Relevance: 95%)
2. Budget Management Table (Relevance: 82%)
3. Team Meeting Notes (Relevance: 71%)
Higher scores indicate stronger relevance to your search query.
Result Ordering
- By relevance: Ranked by AI-determined relevance (default)
- By updated date: Most recently updated first
Tips for Effective Searches
1. Be Specific
Not ideal: "data"
Better: "2024 sales data"
2. State Your Purpose
Not ideal: "table"
Better: "table for task management"
3. Combine Multiple Keywords
Not ideal: "meeting"
Better: "marketing team meeting notes"
Search Targets
Searchable Fields
| Field | Searchable |
|---|---|
| Title | Yes |
| Body | Yes |
| Description | Yes |
| Tags | Yes |
Searchable Content Types
- Pages
- Tables
- Slides
- Folders
- Views
- Graphs
- Dashboards
Privacy and Search Scope
Your Own Content
All of your content is searchable, including private items.
Other Users' Content
Search scope depends on the visibility setting:
| Visibility | Searchable? |
|---|---|
| PUBLIC | Yes, by everyone |
| TEAM | Yes, by team members only |
| PRIVATE | No, by the owner only |
Plan Requirements
AI Search is available on the Light plan and above.
AI Search consumes AI tokens drawn from a shared pool used across all AI features.
| Plan | AI Search | Monthly AI Tokens (shared) |
|---|---|---|
| Free Plan | - | Not available |
| Light Plan | Yes | 1,000,000 tokens |
| Standard Plan | Yes | 3,000,000 tokens |
| Business Plan | Yes | 10,000,000 tokens |
AI tokens are consumed in aggregate by AI search, AI summaries, and other AI features.
Troubleshooting
Q: Too few search results
Solutions:
- Try rephrasing with more general terms
- Use regular search alongside AI search
- Check your search scope (visibility settings)
Q: Results don't match expectations
Solutions:
- Make your query more specific
- Try different phrasing
- Add related keywords
Q: "AI Search is available on paid plans" message appears
Solutions:
- Consider upgrading to the Light plan or above
- Regular full-text search is available for free
Q: AI token limit reached
Solutions:
- Wait until the next month (resets on the 1st of each month)
- Consider upgrading to a higher plan
- Use regular search as an alternative
