Full-Text Search

Overview

Full-text search lets you quickly find content by searching for keywords in content titles and descriptions.

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Basic Search Operations

1. Accessing the Search Box

Location: Header at the top of the screen

The search box is always visible and accessible from any page.

Steps:

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2. Entering Search Keywords

Basic search:

Multi-keyword search:

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Search Targets

Full-text search covers the following fields:

Searchable Fields

• Title: The content title
• Description: The content summary/description

Note: Titles and descriptions are the primary search targets and are weighted more heavily. Body text from pages and slides is also searched as additional results — matches in body text add more content to the results rather than filtering them.

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Search Techniques

1. Choosing the Right Keywords

Effective keywords:

• Use specific, distinctive words
• Avoid overly generic terms

Examples:

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2. Using Multiple Keywords

AND search:

Entering multiple keywords separated by spaces finds content containing all of them.

Tips:

• 2-3 keywords is optimal
• Too many keywords may return few or no results

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3. Sorting Search Results

Right after you search, results are ranked by relevance to your keywords.

You can switch to a different order from the "Sort" menu at the top of the screen:

• Popularity (recommended, views, likes, or bookmarks)
• Date (published, updated, or created — newest or oldest first)
• Other (random, custom order, or title)

How to sort:

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Understanding Search Results

Displayed Information

Each search result shows the following information:

Field descriptions:

• Title: The content title (click to open the detail page)
• Description: A content summary (search keywords are highlighted)
• Author: The user who created the content
• Created date: When the content was created
• Content type: Page, Table, etc.
• Visibility: Public, Team, or Private

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Combining with Filters

Narrowing Results with Filters

You can further refine search results by combining keywords with filters.

Steps:

Example:

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Search Best Practices

1. Gradual Refinement

Recommended approach:

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2. Keeping Track of Keywords

Tip:

Note down search keywords you use frequently for quick reference.

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3. Content Creation Tips

To make your content easier to find:

Keep the following in mind when creating content:

• Include important keywords in the title

  Not ideal: "Q1 2024 Report" Better: "Sales Analysis Report 2024 Q1"

• Write specific descriptions

  Not ideal: "Project documents" Better: "Task management table for the e-commerce site redesign project. Records work items from April through June 2024."

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FAQ

Q1. Too many search results?

A: Try these approaches to narrow things down:

1. Add more keywords

   • Use more specific keywords

2. Use filters

   • Filter by content type or author

3. Specify a time period

   • Use the created date filter to limit the range

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Q2. No search results?

A: Check the following:

1. Spelling errors

   • Make sure your keywords are correct

2. Too many keywords

   • Try reducing the number of keywords

3. Visibility settings

   • You can only search your own Private content
   • You can only search Team content from your team members

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Q3. Can body text be searched?

A: Titles and descriptions are the primary search targets. Body text from pages and slides is used for post-filter narrowing.

Tips to improve findability:

• Include important keywords in titles and descriptions
• Use categories and tags to organize content

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Q4. Is search history saved?

A: Yes. Search history is saved automatically. You can delete individual items by clicking the X button next to them in the search history list.