Visibility Settings

Overview

In Memoreru, every piece of content has a Visibility setting. By choosing the right visibility level, you can keep your information secure while sharing efficiently with the people who need it.

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Three Visibility Levels

Memoreru provides three visibility levels.

1. PRIVATE

Description: Only you can view and edit

Use cases:

• Personal notes and ideas
• Content still in draft
• Private information

Access permissions:

• You (creator): View, edit, delete
• Team members: No access
• General users: No access

Examples:

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2. TEAM

Description: All members of your team can view

Use cases:

• Sharing information within a team
• Project materials
• Team task management

Access permissions:

• You (creator): View, edit, delete
• Team members: View (edit permissions can be configured)
• General users: No access

Examples:

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3. PUBLIC

Description: Published on the internet, visible to everyone

Use cases:

• Blog posts
• Technical articles
• Public resources
• Portfolios

Access permissions:

• You (creator): View, edit, delete
• Memoreru users: View, bookmark, comment
• General users (not logged in): View only

Examples:

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How to Set Visibility

Setting Visibility at Creation

1. Open the content creation screen
2. In the "Scope" field, choose one of the three options
   • PRIVATE
   • TEAM
   • PUBLIC
3. Create the content

Changing Visibility After Creation

1. Open the content edit screen
2. In the "Scope" field, select the new visibility level
3. Click "Save"

Important: Changing visibility takes effect immediately.

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Choosing the Right Visibility

Decision Flowchart

Guidelines

Choose PRIVATE when:

• The content contains personal information
• It is a draft you are not ready to share
• Only you need this information

Choose TEAM when:

• You want to share within your team
• The content is related to a project
• Only team members need access

Choose PUBLIC when:

• You want to share information publicly
• Writing a blog post or technical article
• Showcasing a portfolio or accomplishments
• Sharing knowledge with a wide audience

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Practical Examples

Example 1: Task Management

Example 2: Document Management

Example 3: Learning

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Visibility and Other Features

Bookmarks

• PRIVATE: Only you can bookmark
• TEAM: Team members can bookmark
• PUBLIC: All users can bookmark

Comments

• PRIVATE: Comments are not available
• TEAM: Team members can comment
• PUBLIC: Logged-in users can comment

Likes

• PRIVATE: Likes are not available
• TEAM: Team members can like
• PUBLIC: Logged-in users can like

Search

• PRIVATE: Appears only in your own search results
• TEAM: Appears in team members' search results
• PUBLIC: Appears in all users' search results

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Security and Privacy

Be Careful When Changing Visibility

Changing the visibility level takes effect immediately.

Cases to watch out for:

Handling Sensitive Information

Set the visibility carefully for content that contains any of the following:

Never set to PUBLIC:

• Passwords or API keys
• Personal information (names, addresses, phone numbers, email addresses, etc.)
• Confidential documents
• Contract details
• Internal-only information

Recommended settings:

• Confidential information: PRIVATE
• Team-only information: TEAM
• Safe for public: PUBLIC

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Teams and Visibility Management

Creating and Managing Teams

Create a team to share content with your team members.

For details, see Team Features Overview.

Member Permission Management

You can assign the following permissions to team members:

• View only: Can only view content
• Can edit: Can edit content
• Admin: Can delete content and manage permissions

For details, see Member Management.

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Tips and Tricks

1. Start Drafts as PRIVATE

When creating content, start with PRIVATE visibility and change it when it is ready.

2. Default to PRIVATE

When in doubt, choose PRIVATE. You can always broaden the visibility later.

3. Keep Folder Visibility Consistent

It is easier to manage when all content in a folder shares the same visibility level.

4. Review Visibility Periodically

When a project is complete, change unneeded content back to PRIVATE or delete it.

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Protecting Content with a Password

You can add a password on top of PUBLIC visibility, so only people who know the password can open the content.

1. Open the content creation or edit screen and go to the "Publish Settings" step
2. Next to the "Publish Settings" tab where you choose the scope, open the "Details" tab
3. Turn on "Protect with a password," enter a password, and save
4. From then on, anyone who opens that content's URL is first shown a password prompt
5. Only people who enter the correct password can see the content

Good uses:

• A PUBLIC page you want to share only with a few people
• You want to share a URL casually but block search engines and accidental visitors

Things to keep in mind:

• You need to remember the password yourself. If you forget it, set a new one from the edit screen
• Even after you change the password, a browser that was already unlocked before the change may keep working without asking again for a while (around 7 days) — after that, the new password is required
• Turning password protection off returns the content to the regular state where anyone with the URL can access it

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FAQ

Q1: Can I change the visibility later?

A: Yes, you can change it at any time. Go to the content edit screen and update the "Scope" setting.

Q2: Will PUBLIC content appear in search engines?

A: Yes, PUBLIC content may be indexed by search engines.

Q3: I don't want Hatena Bookmark comments showing up on my PUBLIC content

A: In Settings, open the "Privacy" tab and turn off "Allow Hatena Bookmark comments" under "External services." This hides the Hatena Bookmark comment list page for your public content.

Q4: Can I share TEAM content with only specific members?

A: Currently, TEAM visibility gives access to all team members. Sharing with specific members is planned for a future update.

Q5: I set the wrong visibility. What should I do?

A: Change it to the correct visibility level immediately. The change takes effect right away. If sensitive information was exposed, we recommend deleting the content.