Creating and Organizing Folders

Overview

A Folder is a content type for organizing your content hierarchically. Group content by project, topic, team, or any other criteria to keep everything neatly structured and easy to find.

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Creating a Folder

How to Create

Folders are created through a dialog (popup).

1. Click the "New Folder" button from the Sidebar or from within a Folder detail screen
2. The folder creation dialog appears
3. Fill in the following information

Input Fields

• Folder name: The name of the folder (e.g., "Project A," "Reading Notes")
• Visibility: Choose from PRIVATE / TEAM / PUBLIC

Example:

Finishing Up

Click the "Create" button to save the folder. The new folder will appear in the sidebar.

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Creating a Folder Hierarchy

Creating Child Folders

You can create new folders inside existing ones.

Method 1: Specify the parent folder during creation

1. On the new content screen, select "Folder"
2. In the "Parent folder" field, select the parent folder
3. Enter the folder information and create it

Method 2: Create from within a folder

1. Open the parent folder
2. Click the "+ New" button
3. Select "Folder"
4. Enter the folder information and create it (the parent folder is set automatically)

Example Hierarchy

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Viewing a Folder

Opening a Folder

1. Click a folder on the home screen
2. The list of contents within the folder is displayed

What You See Inside a Folder

When you open a folder, the following is displayed:

• Breadcrumbs: Your current location in the hierarchy
• Folder info: Title, description
• Content list: Items inside the folder (folders, pages, tables, etc.)

Screen layout:

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Organizing Content

Moving Content into a Folder

You can move existing content into a folder.

Method 1: From the content edit screen

1. Open the edit screen for the content you want to move
2. In the "Parent folder" field, select the destination folder
3. Click "Save"

Method 2: Drag and drop

In the sidebar or a folder listing, grab a piece of content and drop it onto another folder to move it inside that folder.
You can move across nested levels the same way — open the target folder first, then drop the content in.

If you hover over a collapsed folder for a moment, it expands automatically, which makes it easier to drop content into nested levels.
When you drag near the top or bottom edge of the screen, the list scrolls vertically automatically.

Moving a Folder

Folders themselves can be moved under other folders.

Method 1: From the edit screen

1. Open the edit screen for the folder you want to move
2. In the "Parent folder" field, select the destination folder
3. Click "Save"

Method 2: Drag and drop

In the folder listing, grab the folder you want to move and drop it onto another folder to move it inside that folder. You can grab a folder in card, list, or compact view.
When you drag near the top or bottom edge of the screen, the list scrolls vertically automatically.

Note: Only the folder's creator, or the owner or admin of a dedicated workspace, can move a folder. A folder cannot be moved into itself or into any of its descendants.
When you move a folder, all content inside it moves along with it.

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Folder Hierarchy Design Examples

Example 1: Project Management

Example 2: Learning

Example 3: Personal Knowledge Base

Example 4: Team Operations

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Editing and Deleting Folders

Editing a Folder

1. Open the folder
2. Click the "Edit" button in the upper right
3. Update the folder information
4. Click "Save"

Deleting a Folder

1. Open the folder
2. Select "Delete" from the menu (...) in the upper right
3. Click "Delete" in the confirmation dialog

Warning: Deleting a folder also deletes all content inside it. Always review the contents before deleting.

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Tips and Tricks

1. Keep Hierarchies to 3-4 Levels

Deeply nested folders make content harder to find.

2. Keep Folder Names Short

• Use concise, descriptive names
• Use numbers or dates to make ordering clear

3. Use Categories and Folders for Different Purposes

• Categories: Broad thematic classification (e.g., Tech, Business, Personal)
• Folders: Concrete project or topic organization

4. Clean Up Regularly

• Delete or archive folders you no longer use
• Review your folder structure periodically

5. Agree on Team Folder Structure in Advance

When using folders as a team, establish a structure everyone can follow.

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FAQ

Q1: Is there a maximum folder depth?

A: The maximum depth depends on your plan.

We recommend keeping hierarchies to 3-4 levels even when your plan allows more, as deeper nesting makes content harder to find.

Q2: Can I create content directly inside a folder?

A: Yes. When you have a folder open, click "+ New" to create content inside that folder.

Q3: Can I change the sort order of folders?

A: Currently, folders can be sorted by creation date, update date, or title. Manual reordering is planned for a future update.

Q4: Are empty folders automatically deleted?

A: No, empty folders are kept. Delete them manually if they are no longer needed.