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[SAMPLE] Business Email Templates

7 か月前

2

	Category	Situation	Subject Line	Opening	Body Template	Closing	Tone
1	Introduction	Meeting a new contact	Nice to meet you - [Your Name] from [Company]	Dear [Name]	I wanted to introduce myself. I am [role] at [Company]. I came across your work on [topic] and would love to connect to discuss potential collaboration opportunities.	Looking forward to hearing from you.	Professional/Warm
2	Follow-up	After a meeting	Following up on our conversation	Hi [Name]	Thank you for taking the time to meet with me [yesterday/on Date]. I wanted to summarize the key points we discussed: [points]. As agreed I will [action item] by [date].	Please let me know if I missed anything.	Professional
3	Follow-up	After sending a proposal	Checking in on [Proposal Name]	Hi [Name]	I wanted to follow up on the proposal I sent on [date]. I understand you may be busy but I would appreciate any feedback or questions you might have. I am happy to schedule a call to walk through the details.	Thank you for your time and consideration.	Polite/Patient
4	Thank You	After receiving help	Thank you for your support	Dear [Name]	I wanted to express my sincere gratitude for [specific help]. Your [advice/assistance/guidance] was incredibly valuable and helped me [specific outcome].	I truly appreciate your generosity.	Grateful/Sincere
5	Thank You	After a job interview	Thank you for the interview opportunity	Dear [Name]	Thank you for the opportunity to interview for the [position] role today. I enjoyed learning more about [Company] and the team. Our conversation about [specific topic] reinforced my enthusiasm for this opportunity.	I look forward to the possibility of joining your team.	Professional/Enthusiastic
6	Complaint	Service issue	Regarding [Issue] with [Service/Product]	Dear Customer Service Team	I am writing to bring to your attention an issue I experienced with [product/service] on [date]. Specifically [describe issue]. I have been a loyal customer for [duration] and this experience was disappointing.	I would appreciate a prompt resolution.	Firm/Respectful
7	Complaint	Billing error	Billing discrepancy on account [Number]	Dear Billing Department	I noticed an incorrect charge of [amount] on my [date] statement for [account]. The expected amount was [correct amount]. I have attached [documentation] for your reference.	Please correct this at your earliest convenience.	Direct/Professional
8	Request	Requesting information	Inquiry about [Topic/Service]	Dear [Name/Team]	I am researching [topic] and would appreciate any information you could provide about [specific questions]. Specifically I am interested in [detail 1] and [detail 2].	Thank you in advance for your assistance.	Polite/Clear
9	Request	Scheduling a meeting	Meeting request: [Topic]	Hi [Name]	I would like to schedule a meeting to discuss [topic]. I am available on [date options] at [time options]. The meeting should take approximately [duration].	Please let me know what works best for your schedule.	Professional
10	Apology	Missing a deadline	Apology for delayed delivery	Dear [Name]	I sincerely apologize for the delay in delivering [deliverable]. Due to [brief reason] I was unable to meet the original deadline of [date]. The revised completion date is [new date] and I am prioritizing this to ensure quality.	I appreciate your patience and understanding.	Sincere/Accountable
11	Announcement	Team update	Important update: [Topic]	Dear Team	I am writing to inform you about [change/update]. Effective [date] we will be [description of change]. This decision was made to [reason]. Here is what this means for you: [impact].	Please reach out if you have any questions.	Clear/Informative
12	Networking	Reconnecting with a contact	Great to reconnect - [Your Name]	Hi [Name]	It has been a while since we last connected at [event/context]. I hope you are doing well. I noticed [something relevant about them] and thought of reaching out. I would love to catch up over coffee or a quick call.	Would you be open to connecting sometime this month?	Friendly/Professional
13	Negotiation	Discussing terms	Regarding [Agreement/Contract] terms	Dear [Name]	Thank you for sending over the [agreement/proposal]. After careful review I would like to discuss a few points: [specific items]. I believe we can find terms that work well for both parties.	I look forward to discussing these points further.	Professional/Collaborative
14	Delegation	Assigning a task	Action needed: [Task Name] by [Date]	Hi [Name]	I would like to ask for your help with [task]. Here is the context: [background]. The deliverable is [specific output] and the deadline is [date]. You will have access to [resources] and I am available for questions.	Thank you for taking this on.	Clear/Supportive
15	Resignation	Leaving a company	Notice of resignation - [Your Name]	Dear [Name]	I am writing to formally notify you of my resignation from my position as [role] effective [date]. I have valued my time at [Company] and am grateful for the opportunities for growth and development.	I am committed to ensuring a smooth transition.	Professional/Gracious

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2025年1月1日

英語