Effective Information Organization
Overview
Learn best practices and tips for organizing information to get the most out of Memoreru.
Core Principles
1. Think Stock, Not Flow
Flow vs. Stock:
Flow-based (Twitter, Slack, etc.):
- Content disappears quickly
- Temporary information
- Hard to search
Stock-based (Memoreru):
- Long-term storage
- Reusable
- Easy to search
In Memoreru, think stock-first:
- Create content with the intention of reviewing it later
- Write meaningful titles and descriptions
- Set appropriate categories
2. Name Things for Searchability
Titling best practices:
Bad examples:
- "Note 1"
- "New Project"
- "Data"
Good examples:
- "2024 Q4 Sales Analysis Report"
- "E-Commerce Redesign Task Management"
- "React Hooks Implementation Patterns"
Key points:
- Include specific keywords
- Add dates or time periods (when relevant)
- Make the content clear at a glance
3. Avoid Over-Nesting
Recommended depth:
Good example (up to 3 levels):
folder Project
|-- folder Design Docs
| |-- doc System Architecture
|-- folder Task Management
Bad example (too deep):
folder Project
|-- folder 2024
|-- folder Q4
|-- folder October
|-- folder Week 1
|-- doc Document
Reason: Deeply nested structures make content difficult to access
Organization Patterns
Pattern 1: By Project
Structure example:
folder Project A
|-- doc Project Overview
|-- table Task Management
|-- folder Design Docs
|-- folder Meeting Notes
|-- graph Progress Dashboard
folder Project B
|-- doc Project Overview
|-- ...
Best suited for: Project management, team collaboration
Pattern 2: By Domain
Structure example:
folder Marketing
|-- table Campaign Management
|-- graph KPI Dashboard
|-- folder Reports
folder Development
|-- folder Technical Docs
|-- table Incident Log
|-- folder Knowledge Base
Best suited for: Department-based management, knowledge management
Pattern 3: Chronological
Structure example:
folder 2024
|-- folder Q1
| |-- table January Sales Data
| |-- table February Sales Data
| |-- table March Sales Data
|-- folder Q2
|-- ...
Best suited for: Daily reports, monthly reports, sales data
Regular Maintenance
Monthly Review
Checklist:
[ ] Remove unnecessary content
[ ] Update outdated information
[ ] Review folder structure
[ ] Clean up categories
[ ] Organize bookmarks
Quarterly Review
Actions:
[ ] Major folder structure reorganization
[ ] Consolidate or remove categories
[ ] Move old content to archive folders
[ ] Review and update templates
Using Templates
What to Templatize
Examples:
- Meeting notes template
- Daily report template
- Report template
- Task management table template
- Project management folder structure
How to use templates:
- Define a standard format
- Save it in a templates folder
- Duplicate and customize as needed
Leveraging Tags and Categories
Category Design Tips
MECE Principle:
MECE (Mutually Exclusive, Collectively Exhaustive):
- No overlap between categories
- All content is covered
Good examples:
- Marketing
- Sales
- Development
- Human Resources
Bad examples:
- Important Documents (too vague)
- Miscellaneous (too ambiguous)
Using Tags
Cross-cutting keywords:
Examples:
- #beginner-friendly
- #important
- #regularly-updated
- #template
- #archived
Note: Tags have limited functionality in the current version, so prioritize categories
Best Practices
1. Organize at Creation Time
Don't put it off:
When creating content:
[x] Set an appropriate title
[x] Write a description
[x] Assign a category
[x] Place in the right folder
[x] Set the visibility
2. Prioritize Searchability
Search over structure:
Rather than striving for a perfect folder hierarchy, focus on making your content easy to find through search.
Tips for better searchability:
- Include important keywords in the title
- Write detailed descriptions
- Set appropriate categories
3. Keep It Simple
Avoid over-organizing:
Avoid:
- Overly complex folder structures
- Too many fine-grained categories
- Proliferation of unused tags
Recommended:
- Folder structures up to 3 levels deep
- Around 5-10 categories
- Only tags you actually use
Summary
Three principles for effective information organization:
- Think stock, not flow -- Create with long-term storage in mind
- Prioritize searchability -- Use clear titles and categories
- Keep it simple -- Avoid over-organizing
