Effective Information Organization
Overview
Learn best practices and tips for organizing information to get the most out of Memoreru.
Core Principles
1. Think Stock, Not Flow
Flow vs. Stock:
Flow-based (Twitter, Slack, etc.):
- Content disappears quickly
- Temporary information
- Hard to search
Stock-based (Memoreru):
- Long-term storage
- Reusable
- Easy to search
In Memoreru, think stock-first:
- Create content with the intention of reviewing it later
- Write meaningful titles and descriptions
- Set appropriate categories
2. Name Things for Searchability
Titling best practices:
Bad examples:
- "Note 1"
- "New Project"
- "Data"
Good examples:
- "2024 Q4 Sales Analysis Report"
- "E-Commerce Redesign Task Management"
- "React Hooks Implementation Patterns"
Key points:
- Include specific keywords
- Add dates or time periods (when relevant)
- Make the content clear at a glance
3. Avoid Over-Nesting
Design with a shallow structure:
Good example (shallow structure):
folder Project
|-- folder Design Docs
| |-- doc System Architecture
|-- folder Task Management
Bad example (too deep):
folder Project
|-- folder 2024
|-- folder Q4
|-- folder October
|-- folder Week 1
|-- doc Document
Reason: The maximum folder depth depends on your plan (see "Creating and Organizing Folders" for details), so it's best to design with a shallow structure in mind
Organization Patterns
Pattern 1: By Project
Structure example:
folder Project A
|-- doc Project Overview
|-- table Task Management
|-- folder Design Docs
|-- folder Meeting Notes
|-- graph Progress Dashboard
folder Project B
|-- doc Project Overview
|-- ...
Best suited for: Project management, team collaboration
Pattern 2: By Domain
Structure example:
folder Marketing
|-- table Campaign Management
|-- graph KPI Dashboard
|-- folder Reports
folder Development
|-- folder Technical Docs
|-- table Incident Log
|-- folder Knowledge Base
Best suited for: Department-based management, knowledge management
Pattern 3: Chronological
Structure example:
folder 2024
|-- folder Q1
| |-- table January Sales Data
| |-- table February Sales Data
| |-- table March Sales Data
|-- folder Q2
|-- ...
Best suited for: Daily reports, monthly reports, sales data
Regular Maintenance
Monthly Review
Checklist:
[ ] Remove unnecessary content
[ ] Update outdated information
[ ] Review folder structure
[ ] Clean up categories
[ ] Organize bookmarks
Quarterly Review
Actions:
[ ] Major folder structure reorganization
[ ] Consolidate or remove categories
[ ] Move old content to archive folders
[ ] Review and update templates
Using Templates
What to Templatize
Examples:
- Meeting notes template
- Daily report template
- Report template
- Task management table template
- Project management folder structure
How to use templates:
- Define a standard format
- Save it in a templates folder
- Duplicate and customize as needed
Leveraging Tags and Categories
Category Design Tips
MECE Principle:
MECE (Mutually Exclusive, Collectively Exhaustive):
- No overlap between categories
- All content is covered
Good examples:
- Marketing
- Sales
- Development
- Human Resources
Bad examples:
- Important Documents (too vague)
- Miscellaneous (too ambiguous)
Using Tags
Cross-cutting keywords:
Examples:
- #beginner-friendly
- #important
- #regularly-updated
- #template
- #archived
Note: Tags can be added freely as you type, and clicking one filters your content by it. There's no screen for managing the full list of tags, so watch out for inconsistent spelling or naming
Best Practices
1. Organize at Creation Time
Don't put it off:
When creating content:
[x] Set an appropriate title
[x] Write a description
[x] Assign a category
[x] Place in the right folder
[x] Set the visibility
2. Prioritize Searchability
Search over structure:
Rather than striving for a perfect folder hierarchy, focus on making your content easy to find through search.
Tips for better searchability:
- Include important keywords in the title
- Write detailed descriptions
- Set appropriate categories
3. Keep It Simple
Avoid over-organizing:
Avoid:
- Overly complex folder structures
- Too many fine-grained categories
- Proliferation of unused tags
Recommended:
- A shallow folder structure (within your plan's limit)
- Around 5-10 categories
- Only tags you actually use
Summary
Three principles for effective information organization:
- Think stock, not flow -- Create with long-term storage in mind
- Prioritize searchability -- Use clear titles and categories
- Keep it simple -- Avoid over-organizing
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