Effective Information Organization

Overview

Learn best practices and tips for organizing information to get the most out of Memoreru.

Core Principles

1. Think Stock, Not Flow

Flow vs. Stock:

Flow-based (Twitter, Slack, etc.):
- Content disappears quickly
- Temporary information
- Hard to search

Stock-based (Memoreru):
- Long-term storage
- Reusable
- Easy to search

In Memoreru, think stock-first:

Create content with the intention of reviewing it later
Write meaningful titles and descriptions
Set appropriate categories

2. Name Things for Searchability

Titling best practices:

Bad examples:
- "Note 1"
- "New Project"
- "Data"

Good examples:
- "2024 Q4 Sales Analysis Report"
- "E-Commerce Redesign Task Management"
- "React Hooks Implementation Patterns"

Key points:

Include specific keywords
Add dates or time periods (when relevant)
Make the content clear at a glance

3. Avoid Over-Nesting

Design with a shallow structure:

Good example (shallow structure):
folder Project
  |-- folder Design Docs
  |   |-- doc System Architecture
  |-- folder Task Management

Bad example (too deep):
folder Project
  |-- folder 2024
     |-- folder Q4
        |-- folder October
           |-- folder Week 1
              |-- doc Document

Reason: The maximum folder depth depends on your plan (see "Creating and Organizing Folders" for details), so it's best to design with a shallow structure in mind

Organization Patterns

Pattern 1: By Project

Structure example:

folder Project A
  |-- doc  Project Overview
  |-- table Task Management
  |-- folder Design Docs
  |-- folder Meeting Notes
  |-- graph Progress Dashboard

folder Project B
  |-- doc  Project Overview
  |-- ...

Best suited for: Project management, team collaboration

Pattern 2: By Domain

Structure example:

folder Marketing
  |-- table Campaign Management
  |-- graph KPI Dashboard
  |-- folder Reports

folder Development
  |-- folder Technical Docs
  |-- table Incident Log
  |-- folder Knowledge Base

Best suited for: Department-based management, knowledge management

Pattern 3: Chronological

Structure example:

folder 2024
  |-- folder Q1
  |   |-- table January Sales Data
  |   |-- table February Sales Data
  |   |-- table March Sales Data
  |-- folder Q2
     |-- ...

Best suited for: Daily reports, monthly reports, sales data

Regular Maintenance

Monthly Review

Checklist:

[ ] Remove unnecessary content
[ ] Update outdated information
[ ] Review folder structure
[ ] Clean up categories
[ ] Organize bookmarks

Quarterly Review

Actions:

[ ] Major folder structure reorganization
[ ] Consolidate or remove categories
[ ] Move old content to archive folders
[ ] Review and update templates

Using Templates

What to Templatize

Examples:

- Meeting notes template
- Daily report template
- Report template
- Task management table template
- Project management folder structure

How to use templates:

Define a standard format
Save it in a templates folder
Duplicate and customize as needed

Leveraging Tags and Categories

Category Design Tips

MECE Principle:

MECE (Mutually Exclusive, Collectively Exhaustive):
- No overlap between categories
- All content is covered

Good examples:
- Marketing
- Sales
- Development
- Human Resources

Bad examples:
- Important Documents (too vague)
- Miscellaneous (too ambiguous)

Using Tags

Cross-cutting keywords:

Examples:
- #beginner-friendly
- #important
- #regularly-updated
- #template
- #archived

Note: Tags can be added freely as you type, and clicking one filters your content by it. There's no screen for managing the full list of tags, so watch out for inconsistent spelling or naming

Best Practices

1. Organize at Creation Time

Don't put it off:

When creating content:
[x] Set an appropriate title
[x] Write a description
[x] Assign a category
[x] Place in the right folder
[x] Set the visibility

2. Prioritize Searchability

Search over structure:

Rather than striving for a perfect folder hierarchy, focus on making your content easy to find through search.

Tips for better searchability:
- Include important keywords in the title
- Write detailed descriptions
- Set appropriate categories

3. Keep It Simple

Avoid over-organizing:

Avoid:
- Overly complex folder structures
- Too many fine-grained categories
- Proliferation of unused tags

Recommended:
- A shallow folder structure (within your plan's limit)
- Around 5-10 categories
- Only tags you actually use

Summary

Three principles for effective information organization:

Think stock, not flow -- Create with long-term storage in mind
Prioritize searchability -- Use clear titles and categories
Keep it simple -- Avoid over-organizing

Effective Information Organization

Overview

Core Principles

1. Think Stock, Not Flow

2. Name Things for Searchability

3. Avoid Over-Nesting

Organization Patterns

Pattern 1: By Project

Pattern 2: By Domain

Pattern 3: Chronological

Regular Maintenance

Monthly Review

Quarterly Review

Using Templates

What to Templatize

Leveraging Tags and Categories

Category Design Tips

Using Tags

Best Practices

1. Organize at Creation Time

2. Prioritize Searchability

3. Keep It Simple

Summary

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