Overview
In Memoreru, every piece of content has a Visibility setting. By choosing the right visibility level, you can keep your information secure while sharing efficiently with the people who need it.
Three Visibility Levels
Memoreru provides three visibility levels.
1. PRIVATE
Description: Only you can view and edit
Use cases:
- Personal notes and ideas
- Content still in draft
- Private information
Access permissions:
- You (creator): View, edit, delete
- Team members: No access
- General users: No access
Examples:
- Personal study notes
- Idea memos
- Personal task management
- Journals
2. TEAM
Description: All members of your team can view
Use cases:
- Sharing information within a team
- Project materials
- Team task management
Access permissions:
- You (creator): View, edit, delete
- Team members: View (edit permissions can be configured)
- General users: No access
Examples:
- Project plans
- Team task lists
- Development documentation
- Team meeting notes
3. PUBLIC
Description: Published on the internet, visible to everyone
Use cases:
- Blog posts
- Technical articles
- Public resources
- Portfolios
Access permissions:
- You (creator): View, edit, delete
- Memoreru users: View, bookmark, comment
- General users (not logged in): View only
Examples:
- Blog posts
- Technical articles and tutorials
- Public profiles
- Portfolios
How to Set Visibility
Setting Visibility at Creation
- Open the content creation screen
- In the "Scope" field, choose one of the three options
- Create the content
Changing Visibility After Creation
- Open the content edit screen
- In the "Scope" field, select the new visibility level
- Click "Save"
Important: Changing visibility takes effect immediately.
Choosing the Right Visibility
Decision Flowchart
Creating content
↓
Who should see this?
↓
├→ Only me → PRIVATE
├→ My team → TEAM
└→ Everyone on the internet → PUBLIC
Guidelines
Choose PRIVATE when:
- The content contains personal information
- It is a draft you are not ready to share
- Only you need this information
Choose TEAM when:
- You want to share within your team
- The content is related to a project
- Only team members need access
Choose PUBLIC when:
- You want to share information publicly
- Writing a blog post or technical article
- Showcasing a portfolio or accomplishments
- Sharing knowledge with a wide audience
Practical Examples
Example 1: Task Management
Tasks
├─ Personal tasks → PRIVATE
├─ Team tasks → TEAM
└─ Public event tasks → PUBLIC
Example 2: Document Management
Documents
├─ Personal memos → PRIVATE
├─ Project design docs → TEAM
└─ User guides → PUBLIC
Example 3: Learning
Study Notes
├─ Personal study memos → PRIVATE
├─ Team study session materials → TEAM
└─ Technical articles and tutorials → PUBLIC
Visibility and Other Features
Bookmarks
- PRIVATE: Only you can bookmark
- TEAM: Team members can bookmark
- PUBLIC: All users can bookmark
- PRIVATE: Comments are not available
- TEAM: Team members can comment
- PUBLIC: Logged-in users can comment
Likes
- PRIVATE: Likes are not available
- TEAM: Team members can like
- PUBLIC: Logged-in users can like
Search
- PRIVATE: Appears only in your own search results
- TEAM: Appears in team members' search results
- PUBLIC: Appears in all users' search results
Security and Privacy
Be Careful When Changing Visibility
Changing the visibility level takes effect immediately.
Cases to watch out for:
PRIVATE → PUBLIC
→ Personal information could become publicly visible
→ Review the content carefully before making the change
TEAM → PRIVATE
→ Team members will lose access
→ Notify your team before making the change
Handling Sensitive Information
Set the visibility carefully for content that contains any of the following:
Never set to PUBLIC:
- Passwords or API keys
- Personal information (names, addresses, phone numbers, email addresses, etc.)
- Confidential documents
- Contract details
- Internal-only information
Recommended settings:
- Confidential information: PRIVATE
- Team-only information: TEAM
- Safe for public: PUBLIC
Teams and Visibility Management
Creating and Managing Teams
Create a team to share content with your team members.
For details, see Team Features Overview.
Member Permission Management
You can assign the following permissions to team members:
- View only: Can only view content
- Can edit: Can edit content
- Admin: Can delete content and manage permissions
For details, see Member Management.
Tips and Tricks
1. Start Drafts as PRIVATE
When creating content, start with PRIVATE visibility and change it when it is ready.
Workflow:
1. Create a draft as PRIVATE
2. Review and refine the content
3. Change to TEAM or PUBLIC when complete
2. Default to PRIVATE
When in doubt, choose PRIVATE. You can always broaden the visibility later.
3. Keep Folder Visibility Consistent
It is easier to manage when all content in a folder shares the same visibility level.
📁 Project A (TEAM)
├─ 📄 Design Document (TEAM)
├─ 📊 Task Management (TEAM)
└─ 📄 Meeting Notes (TEAM)
4. Review Visibility Periodically
When a project is complete, change unneeded content back to PRIVATE or delete it.
Protecting Content with a Password
You can add a password on top of PUBLIC visibility, so only people who know the password can open the content.
- Open the content creation or edit screen and go to the "Publish Settings" step
- Next to the "Publish Settings" tab where you choose the scope, open the "Details" tab
- Turn on "Protect with a password," enter a password, and save
- From then on, anyone who opens that content's URL is first shown a password prompt
- Only people who enter the correct password can see the content
Good uses:
- A PUBLIC page you want to share only with a few people
- You want to share a URL casually but block search engines and accidental visitors
Things to keep in mind:
- You need to remember the password yourself. If you forget it, set a new one from the edit screen
- Even after you change the password, a browser that was already unlocked before the change may keep working without asking again for a while (around 7 days) — after that, the new password is required
- Turning password protection off returns the content to the regular state where anyone with the URL can access it
FAQ
Q1: Can I change the visibility later?
A: Yes, you can change it at any time. Go to the content edit screen and update the "Scope" setting.
Q2: Will PUBLIC content appear in search engines?
A: Yes, PUBLIC content may be indexed by search engines.
A: In Settings, open the "Privacy" tab and turn off "Allow Hatena Bookmark comments" under "External services." This hides the Hatena Bookmark comment list page for your public content.
Q4: Can I share TEAM content with only specific members?
A: Currently, TEAM visibility gives access to all team members. Sharing with specific members is planned for a future update.
Q5: I set the wrong visibility. What should I do?
A: Change it to the correct visibility level immediately. The change takes effect right away. If sensitive information was exposed, we recommend deleting the content.
Comments
No comments yet
Be the first to comment